A workspace does the most when an AI can save to it and some of its work runs without being asked. These five steps get both done in about fifteen minutes.
1. Connect the AI with Read & Write
Open the workspace, then AI & Agents under Integrations, and pick the AI: ChatGPT, Claude, Claude Code, Codex, Cursor or another. Point it at https://gbrain.io/mcp. When GBrain asks what the AI may do in the workspace, leave Memory and Schedules at Read & Write, where they start. Codex and Cursor take a key instead of signing in, and the same page asks for one level for both: pick Read & Write.
At Read, an AI can search the memory but every save it tries is refused, so an AI that files notes from mail, documents or chats needs Read & Write. It still cannot raise its own access. Connect an AI has the steps for each AI, and What a connected AI can reach has what each level allows.
2. Paste the standing lines
GBrain tells the AI about the memory each time it connects, but an AI may not act on that unless a question is plainly about what is remembered. Paste these lines into the instructions the AI reads in every chat:
At the start of every session, and whenever I mention another chat, check GBrain's memory first.
Save decisions to GBrain as they are made.
Save the work facts, decisions, and people and project context my team needs.
Don't save health, family, personal finances, private email or other personal matters to GBrain unless I ask.
GBrain hosts my workspace at gbrain.io, so skip any steps for installing or running GBrain myself.Once the AI is connected, its page under AI & Agents has the same lines under Make GBrain a habit, with a Copy button and where that AI keeps them: ~/.codex/AGENTS.md for Codex, ~/.claude/CLAUDE.md for Claude Code, Settings for ChatGPT and Claude.
3. Open Skills and read the first ten
Open Skills. Each skill is a finished job: a morning briefing, an inbox worked through, a person researched before a meeting. Read the first ten and pick the two or three that match work someone does by hand today.
4. Set up the ones that fit
On a skill’s page, press its Set up button, then pick the workspace. On a workspace with its own AI, a chat opens for the skill and asks what it needs to know, such as what to watch and who it is for. On Personal, the page lists the connectors the skill reads and the words to say in the connected AI.
5. Put them on a schedule
A skill that runs every morning does its work before anyone asks. On a workspace with its own AI, say yes when the setup chat offers to run it on a schedule, and say when. Then open Schedule to see the job, when it last ran and when it runs next. On Personal the workspace runs nothing on its own: ask the connected AI to run the skill as one of its own scheduled tasks. Skills and scheduled work has more on both.
Check back the next day. Memory shows what was filed, and Activity shows each save and search the AI made. Where a connected AI files notes says which folder each note lands in.