Pasting material into chat works, but it means the workspace only knows what you remembered to hand it. Connecting an account closes that gap.
Open the workspace’s Tools page and press Add an application. Find the service by name or under its group and sign in to it, or press Add beside an account you already connected for yourself. It goes into the workspace switched on, and the workspace can use it from its next request. A workspace’s applications come with the workspace: nobody in it needs Tools to use them.
The Tools page
Yours is what you added to the workspace, each with its levels, set right there. Activity is what the workspace did with them. Added by others is what everybody else in the workspace added, read only. Workspace is what comes with the workspace rather than with a person.
Google. One sign-in covers mail, calendar and Drive: what landed in the inbox, what meetings happened, and the documents the work hangs off. Each of the three has its own level, and reading is always a separate thing from changing.
GitHub. Repositories, issues and pull requests. Useful when the record of a decision lives in a pull request rather than a document.
Included with GBrain
Web research, X, company and people lookups, on the Workspace tab. We hold the key, so there is nothing to sign up for and nothing to paste.
Each one is Off or On, and an admin sets it. Turning one off takes effect immediately and the workspace works around it rather than failing. Every use counts toward the workspace’s usage credit and shows in the activity log, so you can see what a piece of research actually cost.
Talk to the workspace from Telegram or Slack
Telegram and Slack are places to talk to the workspace, and it answers there. Both are on the workspace’s Messaging page, under Integrations in its sidebar.
Telegram. A workspace can have its own bot, so you can talk to it from a phone. Messages land in the same history as anything you say on the web.
Slack. Add the workspace to the team’s Slack and it answers in the channels you invite it to, in the thread where the question was asked.
Two things worth knowing
Passwords and keys never reach the workspace. The account is held on our side and brokered for each request. The workspace gets the data, not the keys, so a workspace that misbehaves cannot walk off with the Google account.
What you add is workspace wide. Everyone who can use the workspace can use what you added to it, and an action on your account shows on your Activity. Add accounts you are comfortable sharing with everyone in it, and see give a group a copy if a group needs its own boundary.
Removing one
On the Tools page, open the menu on the account’s card and press Remove. The workspace keeps what it already learned; it just stops being able to read new material from that source. If you want it to forget what it learned as well, say so in chat.
A workspace that is no longer active (its trial or subscription ended, or the account that pays for it is suspended) stops using its applications, and its Tools page is read only until somebody keeps it.
Not the same as connecting an AI
This page is about what the workspace can reach. Pointing ChatGPT or Claude at the workspace, or at your own applications, is the other direction, and it has its own page: connect an AI.